Todoist Alternatives

Best for: Visual kanban-board task and project organization.

Trello, owned by Atlassian, organizes work on visual boards with cards, lists, and automation rules rather than Todoist's list-based projects. It suits teams and individuals who think in kanban-style workflows and want a free tier with generous board limits before considering a paid plan. Confirm current plan limits on Atlassian's site.

Pricing: Free plan available; paid Standard, Premium, and Enterprise tiers add automation, views, and admin controls.

Best for: Team-oriented project management with timelines and dependencies.

Asana is a project and work management platform with lists, boards, timelines, and portfolio views, aimed at teams coordinating multi-step projects rather than individual to-do lists. It's a common Todoist comparison for teams that have outgrown a simple task list and need dependencies, workload views, and reporting. Confirm current plan tiers on Asana's pricing page.

Pricing: Free plan available for small teams; paid Starter and Advanced tiers add timelines, reporting, and admin features.

Best for: Issue tracking and agile project management for software teams.

Jira, also from Atlassian, is an issue and project tracking tool built primarily for software teams managing sprints, bugs, and backlogs. It's a heavier, more structured comparison point than Todoist, better suited to engineering workflows than personal to-do lists. Check current cloud vs. data-center pricing on Atlassian's site before committing.

Pricing: Free tier available for small teams; paid Standard, Premium, and Enterprise tiers scale with team size.

Best for: All-in-one task, project, and document management platform.

ClickUp is an all-in-one work management platform combining tasks, docs, goals, and dashboards, aimed at teams that want more structure and customization than a simple task list. It's a common Todoist comparison for growing teams evaluating a broader project management suite. Confirm current plan tiers on the official site.

Pricing: Free plan available; paid Unlimited, Business, and Enterprise tiers add more storage and admin features.

Best for: Discontinued to-do list app, replaced by Microsoft To Do.

Wunderlist was a popular free-form to-do list app acquired by Microsoft in 2015 and officially shut down on May 6, 2020 in favor of Microsoft To Do. It's included here mainly for historical context; new users should look at Microsoft To Do or an actively maintained app instead of searching for a Wunderlist download.

Pricing: Was free when active; no longer available from Microsoft.

Best for: Sticky-notes and reminder app for quick capture on Windows.

Notezilla is a Windows and mobile sticky-notes app for quick reminders and short notes rather than structured project or task management. It's a lighter-weight comparison for Todoist users who mainly want desktop sticky notes with sync, not full project tracking. Confirm current platform and licensing details on the developer's site.

Pricing: Sold as a paid license with a free trial; confirm current pricing on conceptworld.com.

Best for: Smart-list task manager with location-based reminders.

Remember The Milk is a longstanding task manager known for smart lists, location-based reminders, and broad integrations with email and calendar tools. It's a reasonable Todoist comparison for users who want a mature, low-frills task app rather than a visual board or full project suite. Check the current free-tier limits on the official site.

Pricing: Free plan available; a paid Pro subscription unlocks more reminders and integrations.

Best for: Minimalist nested-outline tool for notes and lists.

WorkFlowy is a minimalist outliner where notes, lists, and tasks all live in one infinitely nestable bullet structure, rather than Todoist's project-and-label model. It suits users who prefer free-form outlining over rigid task fields, at the cost of built-in reminders or scheduling. Confirm current free-tier bullet limits on the official site.

Pricing: Free plan has a monthly bullet limit; a paid Pro plan removes it.

Best for: Combined task, note, and mind-mapping workspace for teams.

Taskade combines task lists, mind maps, and real-time document collaboration in one workspace, aimed at teams that want notes and tasks together rather than a dedicated to-do app. It's worth comparing against Todoist for users who want lightweight collaboration and AI-assisted features bundled in. Confirm current plan tiers on the official site.

Pricing: Free plan available; paid tiers add AI features and higher usage limits.

Best for: Simple task list integrated with Gmail and Google Calendar.

Google Tasks is a free, no-frills task list built into Gmail, Google Calendar, and the Google ecosystem. It fits users already living in Gmail who want tasks alongside email and calendar rather than a standalone app with Todoist's labels, filters, and karma tracking. Availability and integration details can be confirmed on Google's support pages.

Pricing: Free with a Google account; no separate paid tier.

Best for: Detail-heavy task manager with custom fields and habit tracking.

Toodledo is a veteran task manager offering detailed fields like priority, effort, and custom due dates, along with outlining and habit tracking. It appeals to users who want more granular task metadata than Todoist offers, at the cost of a less modern interface. Confirm current subscription tiers on the official site.

Pricing: Free plan available; paid tiers unlock more custom fields, storage, and collaboration.

Best for: One-time-purchase task manager built natively for Apple devices.

Things, by Cultured Code, is a polished task manager built exclusively for Apple devices, sold as a one-time purchase per platform rather than a subscription. It's a strong Todoist comparison for Apple-only users who prefer native design and a single upfront cost over an ongoing subscription. Confirm current per-platform pricing on the official site.

Pricing: Sold as a one-time purchase per platform (Mac, iPhone, iPad) rather than a subscription; confirm current prices on culturedcode.com.

Best for: Free, hierarchical, highly configurable Windows task manager.

ToDoList is a free, open-source, hierarchical task manager for Windows with deep customization for power users who like tree-structured tasks and detailed filtering. It's a niche pick for Windows users comparing Todoist against a more configurable, offline-first desktop tool. Confirm current development status on the official site before relying on it.

Pricing: No cost to download or use.

Best for: Free desktop task manager with nested tasks and time tracking.

Task Coach is a free, open-source task manager for composite (nested) tasks, with support for time tracking, budgeting, and notes across Windows, Mac, and Linux. It's aimed at users who want a no-cost desktop tool with more structure than a plain to-do list but without Todoist's cloud sync and subscription model. Check the project's current release activity before adopting it for ongoing use.

Pricing: No cost to download or use.

Best for: GTD-focused task manager built exclusively for Apple devices.

OmniFocus, by The Omni Group, is a GTD-oriented task manager built exclusively for Apple platforms, with perspectives, tags, and deep review workflows for structured task capture. It's a common Todoist comparison for Apple users who want a more methodology-driven system, in exchange for a higher price and Apple-only availability. Confirm current subscription and one-time pricing on the official site.

Pricing: Available as a subscription or one-time purchase per platform; confirm current pricing on omnigroup.com.

Best for: Nested-task project management with kanban board views.

Quire organizes tasks in a nested tree structure with sub-tasks visible without opening a separate list, aimed at teams that want a visual hierarchy alongside kanban boards. It's a reasonable Todoist comparison for teams needing more structure than a flat task list without moving to a heavier project suite. Confirm current plan limits on the official site.

Pricing: Free plan available; paid Professional and Premium tiers add automation and reporting.

Best for: Task manager with built-in calendar, habits, and Pomodoro timer.

TickTick is a cross-platform task manager that bundles a calendar view, habit tracker, and Pomodoro timer alongside standard to-do lists. It's frequently compared to Todoist by users who want more built-in productivity tools without adding separate apps. Confirm current free-plan limits and pricing on the official site.

Pricing: Free plan available; a paid Premium subscription adds more lists, reminders, and calendar features.

Best for: GTD-style goal and task outliner with automatic prioritization.

MyLifeOrganized is a goal- and GTD-oriented task outliner for Windows and mobile, focused on breaking large goals into actionable next steps with automatic prioritization. It suits users who want a structured, methodology-driven planner rather than Todoist's simpler project model. Confirm current desktop vs. mobile licensing on the official site.

Pricing: Free version available with limits; a paid license unlocks the full feature set.

Best for: Task manager with an integrated calendar and daily planner view.

Any.do combines a to-do list with a built-in calendar and simple team collaboration features, aimed at users who want tasks and scheduling in one view. It's a direct Todoist comparison for people who want a calendar-first layout rather than a pure project-and-label system. Confirm current free-plan limits on the official site.

Pricing: Free plan available; a paid Premium subscription adds recurring reminders and more integrations.

Best for: Team task management aligned around OKR-style objectives.

Fluxday is a team task and OKR-alignment tool that organizes work by teams and objectives rather than personal to-do lists, positioning it closer to a goal-tracking platform than a Todoist substitute. It may suit organizations wanting OKR alignment layered on top of task assignment. Verify current features and availability directly on the provider's site, as public information is limited.

Pricing: Pricing details were not independently confirmed; check the official site directly.

Best for: Plain-text task and project planning system inside Emacs.

Org mode is a free, open-source outlining and planning system built into the Emacs text editor, used for to-do lists, project planning, and note-taking in structured plain-text files. It's aimed squarely at Emacs users who want tasks, scheduling, and notes in one keyboard-driven, text-based system rather than a graphical app like Todoist. Confirm current Emacs version compatibility before adopting it.

Pricing: No cost to use; requires the Emacs editor.

Is a plain-text file todo.txt keep track of tasks and projects. A todo.txt software and operating system agnostic; its searchable, portable, lightweight and can be easily retrieved. Features:Free,Open,Source,Mac,Windows,Linux,Android,iPhone

Open project-properties, and a large group of plugins and effectively is an open-source software for project management, with the international community. More project-timeline / Gantt charts, issue tracking, wiki, document management, time and cost reporting, code management, Scrum and so on. Features:Freemium,Open,Source,Web,Self-Hosted,Ruby,Cloudron

Trellolik to a Kanban board open source. On the basis of the platform or rest. Features:Freemium,Open,Source,Linux,Web,Self-Hosted

Nozbe is personal productivity, project management and time tracking, which will help you web-based task manager and to-do-list software. Nozbe - gtd-software, web browser, mobile phone and the Apple iPhone, it can be used. The art of stress-free productivity David All things, became a bestseller. Features:Commercial,Mac,Windows,Linux,Web,Android

The TODO list Astrid clone. Features:Free,Open,Source,Android,Android,Tablet

Best for: Free task manager integrated with Outlook and Microsoft 365.

Microsoft To Do is a free task manager built on Microsoft's cloud, tightly integrated with Outlook, Microsoft 365, and Teams, and originally built by the Wunderlist team as its successor. It's a natural comparison for Todoist users already working inside Microsoft's ecosystem who want a no-cost tool with Outlook task sync. Confirm current feature availability by region on Microsoft's site.

Pricing: Free with a Microsoft account.

Best for: Gamified habit and task tracker styled as an RPG.

Habitica turns task and habit tracking into a role-playing game, where completing to-dos earns in-game rewards and progress. It's a distinctive comparison for Todoist users who respond to gamification rather than a plain productivity interface. Confirm current free vs. subscription features on the official site.

Pricing: Free to use; an optional paid subscription adds cosmetic and gameplay extras.